Privacy Policy
VINSA PUBLISHING respects your privacy. This policy explains how we collect, use, share, and protect personal information when you visit our website, enquire about our academic publications, purchase books, or submit a book proposal or manuscript.
For the purposes of this policy, “we,” “us,” and “our” refer to VINSA PUBLISHING,
Information We Collect
The information we collect depends on how you interact with us.
When you contact us, we may collect your name, email address, telephone number, institution or organisation, and the information included in your enquiry.
When you place an order, we may collect your billing and delivery addresses, contact details, books ordered, transaction references, and information needed to process and fulfil your purchase.
When you submit an academic book proposal or manuscript, we may collect your contact details, academic qualifications, professional affiliation, author biography, and the materials you provide. Please avoid including unnecessary personal information about yourself or others in your submission.
Our website may also collect technical information, such as your IP address, browser type, device information, pages visited, and access times, depending on the hosting, security, and analytics tools in use.
How We Use Your Information
We use personal information to respond to enquiries, process book orders, arrange delivery, provide customer support, and manage institutional or trade enquiries.
For authors and contributors, we use relevant information to assess proposals and manuscripts, communicate about editorial decisions, and administer publishing agreements where applicable.
We may use technical information to maintain website functionality, investigate errors, prevent misuse, and understand how visitors use our website.
Where you have opted in, or where otherwise permitted by applicable law, we may send information about new publications, offers, or publishing news. We also use information where necessary to maintain business records and meet legal obligations.
Consent and Your Choices
Where consent is required, we will request it for the relevant purpose. You may withdraw that consent by contacting us using the details below.
Withdrawing consent does not affect processing already carried out lawfully. It may affect our ability to provide a service that depends on the information concerned, such as delivering an order.
You can choose not to provide optional information. We will explain when particular details are necessary to handle your request.
Marketing Communications
If you subscribe to publication updates or promotional messages, you can unsubscribe using the instructions included in the communication or by contacting us.
Opting out of marketing does not stop essential communications about an existing order, enquiry, or publishing agreement.
When We Share Information
We may share relevant information with service providers that help us operate our website and publishing business. Depending on the service, these may include website hosting providers, payment processors, delivery partners, communications providers, and professional advisers.
For manuscript assessment or publishing work, relevant submission information may be shared with editors, reviewers, or production partners involved in that work.
We limit sharing to information needed for the relevant purpose. We may also disclose information when required by law or when lawfully necessary to investigate fraud, resolve disputes, or protect rights.
How Long We Keep Information
We retain personal information for as long as necessary for the purpose for which it was collected, including applicable accounting, contractual, and legal requirements.
When information is no longer required, we will delete it or anonymise it, subject to applicable retention obligations.
Information Security
We use appropriate technical and organisational measures to protect personal information against unauthorised access, disclosure, alteration, and loss.
No website or electronic transmission can be guaranteed completely secure. Please do not send passwords or complete payment-card details through general enquiry forms or email.
Your Privacy Requests
Subject to applicable law, you may have rights to request access to your personal information, correction of inaccurate information, deletion, withdrawal of consent, and resolution of privacy complaints.
Please send requests to the privacy contact below. We may need to verify your identity before responding. Some records may need to be retained to meet legal obligations or resolve outstanding matters.
Links to Other Websites
Our website may contain links to external websites. Their operators are responsible for their own privacy practices. Please review their privacy policies before providing personal information.
Changes to This Policy
We may update this policy to reflect changes in our services, data practices, or legal requirements. The revised version will appear on this page with an updated date. Where required, we will provide additional notice or request fresh consent.